Imageshop Designer for Administrator

Modified on Fri, 7 Mar at 10:49 AM

Introduction

This is a user guide focusing on the administration of the Designer. Imageshop Designer is an advanced tool for creating templates and designs based on text, images, and other elements. These can in turn be exported to PDF or as images. To access Imageshop Designer, this module must be enabled for your organization. This article describes Designer from an administrators perspective. An end user manual for how to use Designer is also created and it describes parts of the
functionality in the Designer.

To access the Designer as an administrator, go to Designer in the Edit menu in the administration of Imageshop. Other users who have access to the Designer will see Designer as a menu item in Imageshop. You can grant access to the Designer on a user by user level.

Permissions in Designer

Administrators and editors have full rights in the Designer. This means they can save, edit, and delete shared templates. Standard users can only view and use templates. Templates are shared designs for the organization, while My designs are personal designs that are only available to the user.

An administrator and editor can determine which elements and what a standard user can edit in a template. This is done by selecting a template element and clicking on Permissions. In the screenshot below, we have chosen to grant standard users full rights to edit the selected text but, for example, not to move, scale, or rotate the text. This does not allow standard users to modify the template itself—that is reserved for administrators and editors—but it does enable them to save the template to My Designs and make changes to the elements they have been granted permission to edit under Permissions.

Note: For a standard user to be able to make any changes to the template (e.g., edit text), explicit permission must be granted. Otherwise, standard users will not be able to modify the template. Typically, you want to allow standard users to make some adjustments to the template's content, but not grant them full editing rights.

Templates

When a template is saved, it is also stored as a document. As an administrator, you can access the document by clicking the Open Template in Imageshop button in Designer.

If you are logged into the Imageshop administration, you will be directed to the document associated with the template. You can tag the template just like any other document. By default, the document will not be distributed in any interface, but if you assign an interface to the template, it will be visible to regular users in the interfaces where it is published. Each time the template is modified in Designer, a new version of the associated PDF file is created and generated.

You can search for templates both from the interfaces where they are published and from the administration by filtering for Templates in the administration or interface: Filter -> File Type -> Templates

It is also possible to filter templates in the interface that standard users have access to. By default, this is enabled unless it has been disabled for the interface under Configuration -> Media Type.

You can navigate back to Designer from a template, both in the interface where it is published and in the administration. Templates will have an Open in Designer button below the thumbnail representing the template to navigate to Designer, given that the user has access to the Designer.

User Configuration

By going to Edit -> Users, and clicking on a user, you can grant access to the Designer for that user. administrator has access to Imageshop Designer. Administrators will always have access to the Designer.

Configuration

Imageshop Designer has its own configuration page where you can manage access rights, choose default colors, and upload fonts that should be available in Imageshop Designer.

Interface

If you have granted assess to the Designer, it will be available in all interfaces that are available for your user. Administrators have access to all intefaces.

Limited number of users with access: The license include a limited number of Designer users, starting with 5 users. It is possible to add more users to the license.

Colors

Here you can choose and name colors you want to be available as default choices in various contexts where it is relevant to choose colors in the Designer. The name of the color will appear in the Designer along with the color. You can either provide the color code in various color formats, choose a color anywhere on the screen with the color picker, or freely choose from a color palette. Se below.

Fonts

Here is an example of how this might look after uploading. The name and family will be visible in the Designer, and it will be possible to choose the different variants of a font that is uploaded. If you wish, you can choose that no other fonts should be available in the Designer except those that are uploaded. This way, the user can be forced to use only these fonts.